UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

WASHINGTON, D.C. 20549

 

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PEOPLES FINANCIAL CORPORATION

PEOPLES FINANCIAL CORPORATION


(Name of Registrant as Specified in Its Charter)

 

 

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NOTICE OF ANNUALSPECIAL MEETING OF SHAREHOLDERS

NOTICE IS GIVEN that, pursuant to a call of its Board of Directors, the Annuala Special Meeting of Shareholders of Peoples Financial Corporation (the "Company" or the “Corporation”) will be held in The Swetman Building at The Peoples Bank, Suite 204, 727 Howard Avenue, Biloxi, Mississippi, 39530, on April 22, 2020,March 10, 2021, at 6:30 P.M., local time, for the purpose of considering and voting upon the following matters:

 

1.

ElectionAmending the Articles of five (5) DirectorsIncorporation of the Company to hold office for a termeliminate cumulative voting in the election of one (l) year, or until their successors are elected and shall have qualified.directors.

2.

RatificationAmending the Articles of Incorporation of the appointmentCompany to add exculpatory and indemnification provisions for directors and officers of Wipfli LLP, as the independent registered public accounting firm for the Company.

3.

Approving the adjournment of the meeting, if necessary, to solicit additional proxies in the event that there are not sufficient votes at the time of the meeting to approve the above proposals.

4.

Transaction of such other business as may properly come before the meeting or any adjournments thereof.

 

Only those shareholders of record at the close of business on February 14, 2020,3, 2021, will be entitled to notice of, and to vote at, the meeting or any adjournments thereof. For those that attend the meeting, attendees will be strongly encouraged to observe applicable public health guidance with respect to COVID-19, including wearing masks and socially distancing.

 

Important Notice Regarding the Availability of Proxy Materials for the AnnualSpecial Meeting of Shareholders to be Held on April 22, 2020March 10, 2021

Pursuant to rules promulgated by the Securities and Exchange Commission (the “SEC”), we are providing access to our proxy materials both by sending you this full set of proxy materials, including a noticeNotice of annual meeting,Special Meeting and form of Proxy, and 2019 Annual Report to Shareholders, and by notifying you of the availability of our proxy materials on the Internet. The noticeNotice of annual meeting, proxy statement, Special Meeting, Proxy Statement and the form of Proxyand the 2019Annual Report to ShareholdersProxy are available at the following website address:

https://www.shareholderaccountingsoftware.com/tspweb/peoples/pxsignon.asp. In accordance with the SEC rules, the materials on the site are searchable, readable and printable and the site does not have “cookies” or other tracking devices which identify visitors.

 

WHETHER OR NOT YOU EXPECT TO BE PRESENT AT THE SPECIAL MEETING, PLEASE DATE, SIGN AND RETURN PROMPTLY THE ACCOMPANYING PROXY. IF YOU DO ATTEND THE SPECIAL MEETING, YOU MAY REVOKE YOUR PROXY AND VOTE IN PERSON. THE PROXY ALSO MAY BE REVOKED AT ANYTIME PRIOR TO ITS EXERCISE BY WRITTEN NOTICE TO THE SECRETARY OF THE COMPANY OR BY EXECUTION OF A SUBSEQUENTLY DATED PROXY.

 

By Order of the Board of Directors

By Order of the Board of Directors

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Chevis C. Swetman

 Chairman, President and Chief Executive Officer

 

March 16, 2020

Chevis C. Swetman

Chairman, President and Chief Executive Officer

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PROXY STATEMENT FOR ANNUALSPECIAL MEETING OF SHAREHOLDERS

 

I. General

This Proxy Statement is furnished in connection with the solicitation by the Board of Directors (the “Board”) of Peoples Financial Corporation (the "Company") of Proxies for the Annuala Special Meeting of Shareholders (the "Annual"Special Meeting") to be held in The Swetman Building at The Peoples Bank, Suite 204, 727 Howard Avenue, Biloxi, Mississippi, 39530, on April 22, 2020,March 10, 2021, at 6:30 P.M., local time, and any adjournmentadjournments thereof, for the purposes stated in the foregoing Notice of AnnualSpecial Meeting of Shareholders. For those that attend the Special Meeting, attendees will be strongly encouraged to observe applicable public health guidance with respect to COVID-19, including wearing masks and socially distancing. The mailing address of the principal executive offices of the Company is P.O. Box 529, Biloxi, Mississippi 39533-0529. The noticeNotice of annual meeting,Special Meeting, Proxy Statement, and form of Proxy and 2019 Annual Report to Shareholders will be mailed to shareholders of record on or about March 16, 2020.February 11, 2021.

 

Shareholders of record of the Company's Common Stock, par value $1.00 per share (the "Common Stock"), at the close of business on February 14, 20203, 2021 (the "Record Date"), are entitled to receive notice of and to vote at the AnnualSpecial Meeting or any adjournments thereof. On the Record Date, the Company had outstanding 4,943,1864,878,557 shares of Common Stock entitled to vote at the AnnualSpecial Meeting. A majority of the outstanding shares constitutes a quorum. Except in the election of directors, eachEach share of Common Stock entitles the holder thereof to one vote on each matter presented at the AnnualSpecial Meeting for shareholder approval. ExceptAssuming a quorum at the Special Meeting, the affirmative vote of a majority of the voting power present, in person or by proxy, of holders of the electionCommon Stock is required for approval of directors, actionProposals 1 and 2. Action on a matter is approved if the votes cast in favor of the action exceed the votes cast opposing the action. Abstentions,, which include broker non-votes, are counted for purposes of determining a quorum, but are otherwise not counted and have no effect on the outcome of the matters to be voted uponupon. The Board .unanimously recommends that shareholders vote “FOR” the approval of Proposal 1 and Proposal 2.

The electionBoard is also soliciting proxies to grant discretionary authority to adjourn the Special Meeting, if necessary, for the purpose of directorssoliciting additional proxies in favor of the approval of Proposal 1 and/or Proposal 2. Assuming a quorum at the Special Meeting, the affirmative vote of a majority of the voting power present, in person or by proxy, of holders of the Common Stock is subjectrequired for the approval of the proposal to cumulative voting procedures, as further describedadjourn the Special Meeting.  Action on a matter is approved if the votes cast in this Proxy statement.favor of the action exceed the votes cast opposing the action.  Abstentions, which include broker non-votes, are counted for purposes of determining a quorum, but are otherwise not counted and have no effect on the outcome of the matters to be voted upon. The Board unanimously recommends that shareholders vote “FOR” the approval of the adjournment of the Special Meeting, if necessary, to solicit additional proxies in the event that there are not sufficient votes at the time of the Special Meeting to approve Proposal 1 and/or Proposal 2.

 

Any person giving a Proxy has the right to revoke it at any time before it is exercised. A shareholder may revoke his or her Proxy (l) by revoking it in person at the AnnualSpecial Meeting, (2) by written notification to the Secretary of the Company which is received prior to the exercise of the Proxy, or (3) by a subsequent Proxy presented to the Company prior to the exercise of the Proxy. All properly executed Proxies, if not revoked, will be voted as directed. If the shareholder does not direct to the contrary, the shares will be voted "FOR" the nominees listed in ItemProposals 1, and "FOR" Items 2 and 3 described in the Notice of AnnualSpecial Meeting of Shareholders.

Solicitation of Proxies will be primarily by mail. Officers, directors, and employees of The Peoples Bank (hereinafter referred to as the(the "Bank") also may solicit Proxies personally. The Company also has retained Equiniti (US) Services LLC ("EQ") to aid in the solicitation of proxies. EQ will receive a base fee of $5,000 plus reimbursement of reasonable out-of-pocket expenses and certain incremental costs for its proxy solicitation services. The Company will reimburse brokers and other persons holding shares in their names, or in the names of nominees, for the expense of transmitting Proxy materials. The cost of soliciting Proxies will be borne by the Company.

 

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If you hold your Common Stock through a broker, the broker may be prevented from voting shares held in your brokerage account (a “broker non-vote”) unless you have given the broker voting instructions.  A “broker non-vote” occurs when a broker lacks discretionary voting power to vote on a “non-routine” proposal and a beneficial owner fails to give the broker voting instructions on that matter.  The rules of the New York Stock Exchange determine whether matters presented at a shareholder meeting are “routine” or “non-routine” in nature.  Proposals 1, 2 and 3 to be considered at the Special Meeting are “non-routine” matters.  If you hold your Common Stock through a broker and do not instruct your broker how to vote your shares on Proposal 1, 2 or 3, no votes will be cast on your behalf for any or all of these proposals at the Special Meeting. 

The Board of Directors is not aware of any matters other than as set forth herein which are likely to be brought before the meeting.Special Meeting. If other matters do come before the meeting,Special Meeting as to which this Proxy confers discretionary authority, the person named in the accompanying Proxy or his or her substitute will vote the shares represented by such ProxiesProxy in accordance with the recommendationsdirection of a majority of the Board of Directors.

 

 

II. Management ProposalsII. Proposed Amendments to Articles of Incorporation

 

Item 1: ElectionIntroduction and Background

In 2019, the Company and its wholly owned bank subsidiary, The Peoples Bank, Biloxi, Mississippi (the “Bank”), through the Executive Strategic Oversight Committee of Directors

The following nominees have been designated by the Nominating CommitteeBank (“ESOC”), began efforts to adopt a comprehensive strategic plan for the Company and are proposedthe Bank (the “Strategic Plan”). In a set of resolutions adopted by the Board of Directors for election at the Annual Meeting. The shares representedCompany in 2019, the Board resolved that, once the Strategic Plan was finalized by properly executed Proxies will, unless authority to vote is withheld, be voted in favor of these persons. InESOC and approved by the electionBank’s board of directors, each shareholder may vote his shares cumulatively by multiplying the numberBoard would carefully consider the Strategic Plan, including the anticipated impact it could have on the future performance of shares he is entitled to votethe Company, and approve the Strategic Plan for adoption by the numberCompany should it be found sufficient to maximize shareholder value over the long-term. The Strategic Plan was finalized by ESOC and approved by the Bank’s board of directors in November, 2019, but due to be elected. This product shall be the numbernumerous challenges of votes2020, including the shareholder may cast for one nominee or by distributing this number of votes among any number of nominees. If a shareholder withholds authority for one or more nomineesworldwide COVID-19 pandemic and does not direct otherwise, the total number of votes that the shareholder is entitled to cast will be distributed equally among the remaining nominees. Should any of these nominees be unable to accept the nomination, the shares voted in favor of the nominee will be voted for such other persons asoperational impediments it has presented, the Board of Directors shall nominate. Each director is electedthe Company did not have the opportunity to hold officeconsider the Strategic Plan’s contents for approval by the Company until the next Annual Meeting of Shareholders and until his successor is elected and qualified.recently.

 

2

The persons who will be electedIn December, 2020, the Board of the Company authorized the Company’s Audit Committee to examine the Strategic Plan and, after considering the elements of the Strategic Plan, the Bank’s progress toward its goals in 2020, the unforeseen and unique challenges posed to the Bank in 2020, and the prospects for the Bank meeting the Strategic Plan’s goals going forward, make a recommendation to the Board of Directors willwith respect to the following: (i) whether or not the Strategic Plan should be approved by the five nominees receivingBoard as the largest number of votes.best way to maximize Company shareholder value over the foreseeable future as reasonably determined by the Audit Committee and the Board; (ii) what alternative strategies, if any, should be considered in addition to those stated in the Strategic Plan; and (iii) if the Strategic Plan is sufficient to maximize Company shareholder value, what other changes with respect to the Company’s governing documents may be necessary or appropriate to place the Company in a better position to pursue the strategic goals stated in the approved Strategic Plan.

 

A majorityPursuant to recommendations made by the Audit Committee as a result of that charge, the persons nominated are independent as defined in the OTCQX listing standards. No family relationship exists between any director, executive officer or person nominated to become a director of the Company.

None of the persons nominated held directorship at any time during the past five years at any public company, with the exceptionBoard of the Company, or registered investment company.at a meeting held in January 2021, approved the Strategic Plan with slight revisions made for the purposes of implementation by the Company and, in order to place the Company in a better position to pursue the strategic goals stated in the Strategic Plan, approved certain amendments to the Company’s Bylaws and Articles of Incorporation (“Articles”), along with the calling of the Special Meeting for the required shareholder approval of the proposed amendments to the Articles of the Company. The Bylaw amendments made pursuant to the Board’s approval in January 2021, were announced in a Current Report on Form 8-K filed by the Company with the Securities and Exchange Commission (the “SEC”) on January 27, 2021.

 

Ronald G. Barnes

Mr. Barnes, age 56, has served as an independent director ofTherefore, upon recommendation from its Audit Committee, the Bank since 2017. He earned his Bachelor of Science in Business Administration with an emphasis in Marketing Management from the University of Southern Mississippi. Mr. Barnes joined Coast Electric Power Association, headquartered in Hancock County, MS, in 1995, holding several key management positions until he was named President and Chief Executive Officer in 2017, a position he currently holds. He holds numerous leadership positions in professional, civic and charitable organizations on both a local and state level and has received recognition for his service and leadership skills. The Company believes that Mr. Barnes’ qualifications to serve on the Board include his executive leadership and management experience.

Padrick D. Dennis

Mr. Dennis, age 35, has served as an independent director of the Bank since 2018. He earned his Bachelor of Arts degree and Bachelor of Science degree with an emphasis in Accounting and Business Administration from Washington & Lee University. Mr. Dennis earned a Juris Doctor from the University of Mississippi School of Law. Mr. Dennis joined Specialty Contractors and Associates, Inc. in 2010 as a Project Manager and in 2014 was named Vice President of Construction and Operations, a position he currently holds. Mr. Dennis is involved in several community and civic organizations. The Company believes that Mr. Dennis’s qualifications to serve on the Board include his executive leadership, legal and financial experience.

Jeffrey H. O’Keefe

Mr. O’Keefe, age 63, has served as an independent director of the Company since 2011 andis proposing amendments to the Articles of the Bank since 1986. Mr. O’Keefe earned his BachelorCompany to update the Articles and allow the Company to more effectively pursue the goals of Science in Business Administration from the University of Southern Mississippi. He has been with Bradford-O’Keefe Funeral Homes, Inc. since 1970 and served as its President from 1983 until 2017, at which time he was named Chief Executive Officer, a position he currently holds. During his career, he has held leadership positions with a number of professional, community and civic organizations. The Company believes that Mr. O’Keefe’s qualifications to serve onStrategic Plan adopted by the Board, include his executive leadershipwithin the parameters of current financial industry considerations and to allow the Board and management experience.additional flexibility in dealing with potential challenges to successful operation of the Company under its governance structure. Set forth below are the changes proposed to be made to the Articles.

 

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George J. Sliman, III

Mr. Sliman, age 60, has served as an independent directorProposal 1: Amending the Articles of Incorporation of the Company since 2019 andto eliminate cumulative voting in the election of directors.

The Amendment

On January 27, 2021, upon recommendation of the Bank since 2018. He graduated from Springhill College and earned a Master of Business Administration degree from the Wharton School of Business at the University of Pennsylvania. He was employed for several years with an international accounting firm and is a retired Certified Public Accountant. Mr. Sliman was named a Director in 2001 and in 2007 added the title of President of SunStates Holdings, Inc., a privately held real estate investment company. He currently holds both positions with SunStates. He is also general partner and managing member of several privately held investment entities. He has held numerous leadership positions with community and civic organizations. The Company believes that Mr. Sliman’s qualifications to serve onAudit Committee, the Board include his executive leadership, management and financial experience.

Chevis C. Swetman

Mr. Swetman, age 71, has served as a directorunanimously approved, subject to shareholder approval, an amendment to the Articles of the Company since 1984 andto eliminate cumulative voting for election of the Bank since 1975. He has served as Chairmandirectors of the Company, since 1994. Mr. Swetmanby inserting a new Article ELEVENTH. The proposed addition of ARTICLE ELEVENTH is Presidentas follows:

ELEVENTH:     The right to cumulate votes in the election of directors shall not exist with respect to shares of stock of the Corporation.

Background: Reasons for the Amendment; Recommendation of the Board

The Company's shareholders currently elect directors by a procedure called "cumulative voting.” Under Mississippi law, for entities incorporated prior to 2002, cumulative voting is present unless specifically eliminated in the Articles filed with the Mississippi Secretary of State. The Company was incorporated in 1984 and Chief Executive Officerbecause the Company's Articles currently do not address cumulative voting, shareholders of the Company have the right to cumulatively vote in any election of directors. Cumulative voting enables a shareholder to cumulate votes for the election of a nominee by casting a number of votes for such nominee equal to the number of directors to be elected multiplied by the number of votes to which the shareholder is entitled. The shareholder also may distribute his or her votes among two or more nominees on the same basis. This procedure allows a shareholder to cumulate his or her votes for one or more of the nominees. For example, in an election of three directors, if a shareholder held one vote, the shareholder would have three votes. He or she could cast those three votes for one of the nominees, or cast two votes for one nominee and one vote for another, or cast one vote for each of the three nominees.

The Board believes this procedure is overly complicated to implement and seldom if ever used by shareholders and is no longer in the best interests of the Company and the Bank and has been employed with the Bank since 1971. He earned a Bachelor of Science in Finance degree and a Master of Business Administration degree from the University of Southern Mississippi.its shareholders. In addition to his role with the Company, Mr. Swetman has been recognized numerous times for his leadership in professional, civic and community organizations. The Company believes that Mr. Swetman's qualifications to serve on the Board encompasses his 49 years of experience in banking, including serving as Chairman for more than 20 years.addition:

 

Item 2: Appointment of Independent Registered Public Accounting Firm

Porter Keadle Moore, LLC, (“PKM”) of Atlanta, Georgia, served as the independent registered public accounting firm for the Company from 2006 until October 1, 2019, at which time the firm combined its practice (“the Practice Combination”) with Wipfli LLP (“Wipfli”). As a result of the Practice Combination, PKM effectively resigned as the Company’s independent registered public accounting firm and Wipfli, as the successor to PKM following the Practice Combination, was engaged as the Company’s independent registered public accounting firm. The Company’s Board of Directors was notified of the Practice Combination and the effective resignation of PKM and approved the retention of Wipfli. The effective resignation of PKM was the result of the Practice Combination and not the result of any disagreements with PKM. The Board of Directors has appointed Wipfli LLP as auditors for the fiscal year ending December 31, 2020.

A shareholder or group of shareholders holding a relatively small number of shares that cumulatively votes its shares in an election of directors could elect one or more directors whose loyalty may primarily be to the minority group responsible for their election rather than to the Company and all of its shareholders. This provides the minority with disproportionate influence in director elections and could facilitate the advancement of special interests of a minority of shareholders at the expense of the general interests of all shareholders. The Board believes that each director is responsible to, and should represent the interests of, all shareholders as opposed to a minority shareholder group that may have special interests and goals inconsistent with those of the majority of shareholders.

 

The Company has been advised that neither the firm nor any of its partners has any direct or any material indirect financial interest in the securities of the Company or any of its subsidiaries, except as auditors and consultants on accounting procedures. The Board does not anticipate that representatives of Wipfli LLP will attend the Annual Meeting.

The election of directors who view themselves as representing a particular minority shareholder group could result in partisanship and discord on the Board, and may impair the ability of the directors to act in the best interests of the Company and all its shareholders.

 

Although not required to do so, the Board of Directors has chosen to submit its appointment of Wipfli LLP for ratification by the Company's shareholders. It is the intention of the person named in the Proxy to vote such Proxy "FOR" the ratification of this appointment. If this proposal does not pass, the Board of Directors will reconsider the matter.

The Board of Directors unanimously recommends that shareholders vote “FOR” this appointment of Wipfli LLP.

The Company’s directors are elected annually. When cumulative voting is coupled with the annual election of directors, the potential for a minority shareholder to take disruptive actions in opposition to the wishes of the holders of a majority of the shares voting is heightened, as compared to corporations with staggered boards.

 

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We believe that cumulative voting rights do not exist at a substantial majority of public companies. Moreover we understand that many of our shareholders generally disfavor cumulative voting.

III. Corporate Governance

The administration of director elections under a cumulative voting procedure is complicated in practice and carries significant potential for confusion and delay. In addition, cumulative voting is seldom, if ever, used by Company shareholders. The Board would prefer the relative simplicity of a plurality voting standard for director elections.

 

General

The Company has a long-standing commitment to strong corporate governance practices. The practices provide an important framework within which ourAccordingly, the Board of Directors and Management can pursuebelieves that cumulative voting is no longer in the strategic objectivesbest interests of the Company and ensure long-term vitality for the benefit of our shareholders. The cornerstone of our practices is an independent and qualified board of directors. All directors are elected annually by theits shareholders and unanimously recommends that elimination of cumulative voting is a prudent step that would institute a system of representational fairness in which each shareholder’s influence in director elections is proportionate to the membershipnumber of all board committees are composed entirely of independent directors. The Company’s Code of Conduct, which is posted on its website, www.thepeoples.com, applies to all directors, officers and employees.shares owned by such shareholder.

 

Board IndependenceRequired Vote

Messrs. Allen, Kelly, Magruder, O’Keefe and Sliman are independent as defined

The affirmative vote of a majority of the votes cast on the matter, assuming a quorum is present at the Special Meeting (in person or by OTCQX listing standards. Mr. Swetmanproxy), is not considered an independent director, because he is a memberrequired for approval of our management team and receives compensation for his servicesthis amendment to the Company. Messrs. Barnes and Dennis, who are not currently directors but are being nominated for election to the boardArticles of directors, are also independent as defined by OTCQX listing standards.Incorporation.

 

Board Composition

The Company’s Nominating Committee Charter defines the process and criteria for selecting individuals to be nominated for election to the Board of Directors. It is the Company’s intention that all nominees, including those recommended by shareholders, be considered using this same process and criteria.THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT SHAREHOLDERS VOTE “FOR” THIS AMENDMENT TO THE ARTICLES OF INCORPORATION OF THE COMPANY.

 

In accordance withProposal 2: Amending the by-lawsArticles of the Company, the Board of Directors and the Nominating Committee determined the size of the Board and the Nominating Committee developed a slate of nominees to stand for election at the annual meeting of shareholders. In developing the slate, the Nominating Committee considers the qualifications set forth in its Charter. Minutes of all Nominating Committee meetings are maintained. The Nominating Committee reports its recommendations regarding the slate of nominees to the Board of Directors for their ratification. Once the slate is ratified, the Board of Directors instructs the PresidentIncorporation of the Company to take such actions as are requiredadd exculpatory and indemnification provisions for directors and officers of the Company.

The Amendment

On January 27, 2021, upon recommendation of the Audit Committee, the Board unanimously approved, subject to distribute proxy materialsshareholder approval, an amendment to the shareholders in accordance withArticles of the Company’s by-lawsCompany to add Article TWELFTH to provide robust exculpatory and applicable regulatory requirements.indemnification provisions for the directors and officers of the Company. The proposed addition of ARTICLE TWELFTH is as follows:

 

Further, itTWELFTH:

(a) A director shall not be liable to the Corporation or its shareholders for money damages for any action taken, or any failure to take any action, as a director, except liability for: (i) the amount of financial benefit received by a director to which he is not entitled; (ii) an intentional infliction of harm on the Company’s intention that the minimum qualifications for nominees be those individuals who haveCorporation or its shareholders; (iii) a violation of Section 79-4-8.33 of Mississippi Code of 1972, as amended; or (iv) an understandingintentional violation of the Company’s role in the local economy and who have demonstrated integrity and good business judgment. The Nominating Committee is encouraged to consider geographic and demographic diversity among candidates with financial, regulatory and/or business experience, but not so as to compromise the goal of attracting the most qualified individual candidates.criminal law.

 

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Director Nomination

Since(b) Subject to the Companyprovisions of this ARTICLE TWELFTH, the Corporation shall indemnify any person who was foundedor is a party, or is threatened to be made a party, to any threatened, pending or completed claim, action, suit or proceeding, whether civil, criminal, administrative or investigative, including appeals (including any action by or in 1984, there has never beenthe right of the Corporation) (“Proceeding”), by reason of the fact that he or she is or was a conflictdirector, officer, employee or dispute regardingagent of the Corporation, or is or was serving at the request of the Corporation as a director, nominations. Accordingly,officer, partner, employee or agent of another Corporation, partnership, joint venture, trust or other enterprise, against expenses (including attorneys’ fees), judgments, fines and amounts paid in settlement actually and reasonably incurred by him or her in connection with such a Proceeding: (A) to the Company does not feel that it is necessary at thisfullest extent permitted by the Mississippi Business Corporation Act in effect from time to providetime (the "Act") and (B) despite the fact that such person has failed to meet the standard of conduct set forth in Miss. Code Ann. § 81-5-105 (1972, as amended), or would be adjudged liable to the Corporation in connection with a process whereby nominations mayProceeding by or in the right of the Corporation. Any indemnification under this ARTICLE TWELFTH shall be made directlyby the Corporation only as authorized in the specific case upon a determination that indemnification of the director, officer, employee or agent is proper in the circumstances because he or she has met the applicable standard of conduct set forth in Sections (a) and (b) of this ARTICLE TWELFTH, such determination to be made (i) by the Board of Directors by majority vote of a quorum consisting of directors not at the time parties to the Nominating Committee, and thisProceeding, (ii) if a quorum cannot be obtained under (i), by majority vote of a committee doesduly designated by the Board of Directors (in which designation directors who are parties may participate), consisting of two or more directors not have a policy for considering candidates recommended by shareholders. However, in accordance withat the Company’s by-laws, shareholders may make nominations for electiontime parties to the BoardProceeding, (iii) by delivering written nominations to the Company’s President not less than 14 days or not more than 50 days prior to the meeting when the election is to be held. If the Company does not give at least 21 days’ notice of the meeting, shareholders are allowed to make nominations by mailing or delivering same to the President not later than the close of business on the seventh day following the day on which the notice of meeting is mailed. The Company welcomes nominations from its shareholders; however, nominations not made in accordance with the by-laws may be disregardedspecial legal counsel (a) selected by the ChairmanBoard of Directors or its committee in the meeting. The Company has never received nominations from shareholders.

Shareholder nominations shall include 1) the name, age, business address and residence address of the nominee, 2) the principal occupationmanner prescribed in (i) or employment of the nominee, 3) the number of shares of the Company’s common stock which are beneficially owned by the nominee, 4) written consent from the potential nominee, and 5) other information relating to the nominee that may be required under federal law and regulations governing such interests. The written notice shall also include 1) the name and address of the shareholder making the nomination, and 2) the number of shares of the Company’s common stock which are beneficially owned by the shareholder making the nomination.

Of the five directors recommended for election at the 2020 Annual Meeting, all nominees except for Messrs. Barnes and Dennis, were elected as directors at our 2019 Annual Meeting.

Board Attendance

There were ten meetings(ii) or (b) if a quorum of the Board of Directors cannot be obtained under (i) and a committee cannot be designated under (ii), selected by majority vote of the Company held during 2019. All directors attended 75% or more of the total number of meetings of thefull Board of Directors and the total number of meetings held(in which selection directors who are parties may participate), (iv) by the committeesshareholders (but shares owned by or voted under the control of directors who are at the time parties to the Proceeding may not be voted on the determination) or (v) by a court.

(c) The Corporation upon request shall pay or reimburse any person who was or is a party, or is threatened to be made a party, to any Proceeding by reason of the fact that he or she is or was a director, officer, employee or agent of the Corporation, or is or was serving at the request of the Corporation as a director, officer, partner, employee or agent of another corporation, partnership, joint venture, trust or other enterprise, for his or her reasonable expenses (including legal fees) in advance of final disposition of the Proceeding as long as (1) such person furnishes the Corporation a written undertaking, executed personally or on his or her behalf, to repay the advance if it is ultimately determined by a judgment or other final adjudication that his or her acts or omissions did violate the applicable standard of conduct set forth in Section (a) or (b) of this ARTICLE TWELFTH, which they served.undertaking must be an unlimited general obligation of such person, and which shall be accepted by the Corporation without reference to final ability to make repayment or to collateral and (2) a determination is made by any of the persons described in (i) through (iv) of Section (b) of this ARTICLE TWELFTH that the facts then known to those making the determination would not preclude indemnification under this ARTICLE TWELFTH. Such request need not be accompanied by the affirmation otherwise required by the Act.

(d) The foregoing right of indemnification or reimbursement shall not be exclusive of other rights to which such persons may be entitled as a matter of law.

(e) The Board of Directors at its discretion, meets on a periodic basis in executive session with only non-employee directors in attendance.

The Company does not have a written policy that membersor shareholders of the BoardCorporation may adopt a policy for the indemnification of Directors attend the Annual Meeting of Shareholders, but they are encouraged to do so. Fourdirectors, officers, employees and agents of the directorsCorporation, as they from time to time see necessary or prudent in the best interest of the Company were in attendance at the 2019 Annual Meeting.

Board Leadership

The Chairman leads the Board of Directors and oversees board meetings and the delivery of information necessary for the Board of Directors’ informed decision-making. The Chairman also serves as the principal liaison between the Board of Directors and our Management. The Board of Directors determines whether the role of the Chairman and the Chief Executive Officer should be separated or combined based on its judgment as to the structure that best serves the interests of the Company. Currently, the Board of Directors believes that the positions of Chairman and Chief Executive Officer should be held by the same person as this combination has served and is serving the Company well by providing unified leadership and direction. The Vice Chairman of the Board of Directors is designated as the lead independent director and calls and presides over executive sessions of the Board of Directors.Corporation.

 

6

 

(f) The Corporation may, upon the affirmative vote of a majority of its Board Committeesof Directors, purchase insurance for the purpose of indemnifying individuals to the extent that such indemnification is allowed in the preceding paragraphs. Such insurance may, but need not be, for the benefit of all directors, officers, or employees.

(g) The invalidity or unenforceability of any provision of this ARTICLE TWELFTH shall not in any way affect the remaining provisions hereof, which shall continue in full force and effect. Neither the amendment nor repeal of this ARTICLE TWELFTH, nor the adoption or amendment of any other provision of the Corporation's Bylaws or the Articles of Incorporation inconsistent with this ARTICLE TWELFTH, shall apply to or affect in any respect the applicability of this ARTICLE TWELFTH with respect to any act or failure to act which occurred prior to such amendment, repeal or adoption.

Background: Reasons for the Amendment; Recommendation of the Board

Article VI of the Company’s Bylaws currently provides the Company haswith the following standing committees: an Audit Committee,authority to indemnify the Company’s directors, officers and employees. Such a Compensation Committeeprovision was part of the Company’s original Bylaws adopted in 1985, and a Nominating Committee.it remained unchanged until it was amended to be consistent with the proposed ARTICLE TWELFTH at the meeting of the Company’s Board on January 27, 2021. Subsequent to the Company’s formation, Mississippi law was amended to provide mandatory exculpation and indemnification for bank and bank holding company directors and officers in the performance of their duties except in limited circumstances, some of which require inclusion as part of the Company’s Articles of Incorporation.

 

The Board believes it is appropriate to adopt provisions within the Company’s Audit Committee’s primary responsibilityArticles in accordance with current Mississippi law, including Miss. Code Ann. § 79-4-2.02 and the updated bank director statute in § 81-5-105, to require the indemnification and exculpation of directors and officers in accordance with best governance practice. Including such provisions is common market practice among peers and will help the Company solicit strong candidates for directors and officers as such needs arise.

Required Vote

The affirmative vote of a majority of the votes cast on the matter, assuming a quorum is present at the Special Meeting (in person or by proxy), is required for approval of this amendment to aid the Articles of Incorporation.

The Board of Directors in oversightunanimously recommends that shareholders vote “FOR” this amendment to the Articles of Incorporation of the Company’s internal audit function andCompany.

Proposal 3: The Adjournment Proposal

At the performanceSpecial Meeting, we may ask shareholders to vote to adjourn the Special Meeting to solicit additional proxies in favor of the Company’s external auditors. The Audit Committeeapproval of Proposal 1 and/or Proposal 2 if we have not obtained sufficient votes to approve both of the proposals. Approval of Proposal 3 to adjourn the meeting requires the affirmative vote of a majority of the votes cast on the matter, assuming a quorum is currently composed entirely of independent directors Drew Allen, Rex E. Kelly, Dan Magruder, Jeffrey H. O’Keefe and George J. Sliman, III. present at the Special Meeting (in person or by proxy).

The Company’s Board of Directors has determined that Drew Allen is an audit committee financial expert as that term is defined in pertinent SEC regulations. The Board based its determination onunanimously recommends a vote “FOR” the experience of Mr. Allen asProposal to adjourn the chief executive officer of his company in analyzing and evaluating financial statements and consulting with his company’s auditors as well as his long tenure on the Company’s Audit Committee. Mr. Magruder served as chairman of the Audit Committee in 2019, which met eight times during 2019. Mr. Allen was named chairman in January of 2020. The Audit Committee may, from time to time, call upon certain advisors or consultants as it deemsmeeting, if necessary. The Audit Committee acts pursuant to its Audit Committee Charter. The Audit Committee submits its report to the shareholders in Section X below. The Audit Committee’s Charter is available for review on the Company’s website at www.thepeoples.com.

The Company’s Compensation Committee’s primary responsibility is to aid the Board of Directors in discharging its duties by recommending to the full Board the compensation of the Company’s Chief Executive Officer and other named executive officers of the Company. The Chief Executive Officer may attend meetings of the Compensation Committee to discuss executive performance and compensation. The Executive Vice-President attends each meeting of the Compensation Committee and presents his insights and suggestions. The Executive Vice-President and Chief Financial Officer each provide information and analysis to the Compensation Committee that is used in determining the named executive officers’ compensation. The Compensation Committee has been authorized by the Board of Directors to engage consultants, experts, and/or other advisors that are knowledgeable regarding compensation practices within the financial services industry. The hiring of such consultants is at the discretion of the Committee. The Compensation Committee did not engage any consultants during 2019. The Committee, composed entirely of independent directors Drew Allen, Rex E. Kelly, Dan Magruder, Jeffrey H. O’Keefe and George J. Sliman, III, met one time during 2019 to review the executive officers’ performance and consider bonuses for the preceding year and salaries for the upcoming year. Mr. Allen serves as chairman of the Compensation Committee. The Compensation Committee’s Charter is available for review on the Company’s website at www.thepeoples.com.

The Company’s Nominating Committee’s primary responsibility is to nominate qualified candidates to stand for election to our Board of Directors. The Nominating Committee is composed entirely of independent directors Drew Allen, Rex E. Kelly, Dan Magruder and Jeffrey H. O’Keefe. Mr. Kelly served as chairman of the Nominating Committee in 2019 and Mr. Allen was named chairman in January of 2020. The Nominating Committee acts pursuant to its Nominating Committee Charter which is available on the Company’s website at www.thepeoples.com. The Nominating Committee met two times during 2019 and one time in 2020 to nominate individuals to stand for election as directors of the Company.

Board’s Role in Risk Management

Risk is an integral part of the deliberations of the Board of Directors and its committees throughout the year. The Audit Committee and the Board of Directors annually review the Company’s risk assessments, considering management’s plan for mitigating these risks. The Board receives monthly written reports relating to the Company’s risk management and meets frequently with the Chief Risk Officer and other members of Management. The Audit Committee at its discretion meets on a periodic basis with managers from the Audit, Compliance, Security, I/T Security and Loan Review Departments.

 

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Shareholder Communication

The Company has implemented a shareholder communication process to facilitate communications between shareholders and the Board of Directors. Any shareholder of the Company who wishes to communicate with the Board of Directors, a committee of the Board, the independent directors as a group, or any individual member of the Board, may contact Greg M. Batia, Vice President and Auditor, P. O. Box 1172, Biloxi, MS 39533-1172, or at his e-mail address: gbatia@thepeoples.com. Mr. Batia will compile and submit on a periodic basis all shareholder correspondence to the entire Board of Directors, or, if and as designated in the communication, to a committee of the Board, the independent directors as a group or an individual Board member.

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IIII. V. Voting Securities and Principal Holders Thereof

 

On February 14, 2020,3, 2021, the Company had outstanding 4,943,1864,878,557 shares of its Common Stock $1.00 par value, owned by 409394 shareholders. The following is certain information about the shareholders beneficially owning more than five percent of the outstanding shares of the Company.

 

  

Amount of

  

 

Nature of 

Percent

Name and Address of Beneficial Owner

 

Beneficial Ownership

  

 

Beneficial Ownership 

of Class

Jeffrey L. Gendell

  472,701   (6)  9.56%

1 Sound Shore, Suite 304

          

Greenwich, CT 06830

          
           

Jason A. Stock and William C. Waller

  260,022   (7)  5.26%

10 Exchange Place, Suite 510

          

Salt Lake City, UT 84111

          
           

Thomas E. Quave

  420,470   (1) (2) (3)  8.51%

P. O. Box 529

          

Biloxi, MS 39533

          
           

A. Tanner Swetman

  865,575   (1) (2) (4)  17.51%

P. O. Box 529

          

Biloxi, MS 39533

          
           

Chevis C. Swetman

  423,641   (1) (2) (5)  8.57%

P. O. Box 529

          

Biloxi, MS 39533

          

  

Amount of

  

Nature of

  

Percent

 

Name and Address of Beneficial Owner

 

Beneficial Ownership

  

Beneficial Ownership

  

of Class

 
             

Jeffrey L. Gendell

  472,701   (6)   9.69%

1 Sound Shore, Suite 304

            

Greenwich, CT 06830

            
             

Thomas E. Quave

  392,067   (1)(2)(3)   8.04%

P.O. Box 529

            

Biloxi, MS 39533

            
             

Joseph Stilwell

  484,645   (8)   9.93%

111 Broadway, 12th Floor

            

New York, NY 10006

            
             

Jason A. Stock and William C. Waller

  260,022   (7)   5.33%

10 Exchange Place, Suite 510

            

Salt Lake City, UT 84111

            
             

A. Tanner Swetman

  865,578   (1)(2)(4)   17.74%

P.O. Box 529

            

Biloxi, MS 39533

            
             

Chevis C. Swetman

  426,252   (1)(2)(5)   8.74%

P.O. Box 529

            

Biloxi, MS 39533

            

 

(1) Shares held by the Employee Stock Ownership Plan (“ESOP”) are allocated to the participants’ accounts.  The ESOP trustee votes all shares held by the ESOP, but each ESOP participant may direct the trustee how to vote the shares of Common Stock allocated to his or her account.  The participants retainESOP trustee, subject to the exercise of its fiduciary duties, will vote all unallocated shares of Common Stock held by the ESOP and allocated shares for which no voting rights andinstructions are received in the same proportion as shares for which they have received timely voting instructions.  The trustee of the ESOP, The Asset Management and Trust Services Division of The Peoples Bank, Biloxi, Mississippi, has dispositive powers.

(2) Participants with shares allocated to their ESOP accountaccounts have voting rights but no dispositive powers. Participants with shares allocated to their 401(k) account have voting rights and dispositive powers.

(3) Includes (i) shares allocated to Mr. Quave’s ESOP account; (ii) shares allocated to Mr. Quave’s 401(k) account; (iii) shares owned by Mr. Quave’s wife, of which Mr. Quave has neither voting rights nor dispositive powers; and (iv) shares owned by Mr. Quave’s minor children, of which Mr. Quave has voting rights and dispositive powers.

(4) Includes (i) shares allocated to Mr. Swetman’s ESOP account; (ii) shares allocated to Mr. Swetman’s 401(k) account; (iii) shares owned by Mr. Swetman and his wife jointly, of which Mr. Swetman shares voting rights and dispositive powers with his wife; (iv) shares owned by Mr. Swetman’s minor children, of which Mr. Swetman has voting rights and dispositive powers; (v) shares owned by Mr. Swetman’s IRA account, of which Mr. Swetman has voting rights and dispositive powers and (vi) shares owned by a private company, in which Mr. Swetman has a 94% ownership interest, of which Mr. Swetman has both voting rights and dispositive powers.

(5) Includes (i) shares allocated to Mr. Swetman’s ESOP account; (ii) shares allocated to Mr. Swetman’s 401(k) account; (iii) shares owned by Mr. Swetman and his wife jointly, of which Mr. Swetman shares voting rights and dispositive powers with his wife; (iv) shares owned by Mr. Swetman's IRA account, of which Mr. Swetman has voting rights and dispositive powers; and (v) shares owned by the IRA account of Mr. Swetman's wife, of which Mr. Swetman has neither voting rights nor dispositive powers.

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(6) According to Amendment No. 4 to Schedule 13G filed with the SEC on February 13, 2020, by Jeffrey L. Gendell, as of December 31, 2019, Jeffrey L. Gendell, through limited liability companies for which he serves as managing member, has shared voting power and shared dispositive power with respect to 472,701 shares of the Company’s common stock.Common Stock. The forgoing information has been included solely in reliance upon the disclosures contained in the referenced amended Schedule 13G.

(7) According to Schedule 13G filed with the SEC on February 10, 2020, by Jason A. Stock and William C. Waller, as of December 31, 2019, Jason A. Stock and William C. Waller, through a limited liability company and a limited partnership for which they serve as managers or managing directors, have shared voting power and shared dispositive power with respect to 260,022 shares of the Company’s common stock.Common Stock. The forgoing information has been included solely in reliance upon the disclosures contained in the referenced Schedule 13G.

(8) According to Amendment No. 1 to Schedule 13D filed with the SEC on December 23, 2020, by Joseph Stilwell, as of December 18, 2020, Joseph Stilwell, through a limited liability company and limited partnerships for which he serves as manager, has shared voting power and shared dispositive power with respect to 484,645 shares of the Company’s Common Stock. The forgoing information has been included solely in reliance upon the disclosures contained in the referenced amended Schedule 13D.

9

 

V.

IV. Ownership of Equity Securities by Directors and Executive Officers

 

The table below sets forth the beneficial ownership of the Company's Common Stock as of February 14, 2020,3, 2021, by persons who are currently serving as directors persons nominated for election at the Annual Meeting and all named executive officers. Also shown is the ownership by all directors and executive officers as a group. The persons listed have sole voting and dispositive power as to all shares except as indicated. Percent of outstanding shares of Common Stock owned is not shown where less than one percent.

 

Beneficial Ownership of Equity Securities by Directors and Executive Officers

 

  

Amount and Nature

      

Percent of

 
  

of Beneficial Ownership

  

Outstanding Shares

 
  

of Common Stock

      

of Common Stock

 

Drew Allen

  5,440         

Ronald G. Barnes

  215         

Padrick D. Dennis

  2,500         

A. Wes Fulmer

  13,622   (1) (2)     

Rex E. Kelly

  2,045         

Dan Magruder

  202         

Jeffrey H. O'Keefe

  32,243   (3)     

George J. Sliman, III

  2,000         

Chevis C. Swetman

  423,641   (1) (4)   8.57% 

Lauri A. Wood

  7,351   (1) (5)     
             

All directors and executive officers of the Company

  512,483       10.37% 

          

Percent of

 
          

Outstanding

 
  

Amount of

  

Nature of

  

Shares of

 

Name

 

Beneficial Ownership

  

Beneficial Ownership

  

Common Stock

 
             

Ronald G. Barnes

  215         

Padrick D. Dennis

  2,500         

A. Wes Fulmer

  13,636   (1)(2)     

Jeffrey H. O'Keefe

  32,245   (3)     

George J. Sliman, III

  2,000         

Chevis C. Swetman

  426,252   (1)(4)   8.74%

Lauri A. Wood

  7,410   (1)(5)     
             

All directors and executive officers of the Company as a group (12 persons)

  1,370,748       28.10%

 

(1) Participants with sharesShares held by the Employee Stock Ownership Plan (“ESOP”) are allocated to theirthe participants’ accounts.  The ESOP accounttrustee votes all shares held by the ESOP, but each ESOP participant may direct the trustee how to vote the shares of Common Stock allocated to his or her account.  The ESOP trustee, subject to the exercise of its fiduciary duties, will vote all unallocated shares of Common Stock held by the ESOP and allocated shares for which no voting instructions are received in the same proportion as shares for which they have received timely voting rights but noinstructions.  The trustee of the ESOP, The Asset Management and Trust Services Division of The Peoples Bank, Biloxi, Mississippi, has dispositive powers. Participants with shares allocated to their 401(k) account have voting rights and dispositive powers.

(2) Includes shares allocated to Mr. Fulmer’s ESOP account and shares allocated to Mr. Fulmer’s 401(k) account.

(3) Includes shares held by Mr. O’Keefe’s minor child of which Mr. O’Keefe is the custodian and has sole voting rights and dispositive powers.

(4) See Note (5) at Section IV.III.

(5) Includes shares allocated to Miss Wood’s ESOP account.

 

VI. Compensation of Executive Officers and Directors

Compensation Discussion and Analysis

The Compensation Committee determines the salaries, bonuses and all other compensation of the named executive officers identified in the Summary Compensation Table on page 16 of this Proxy Statement, including the Chief Executive Officer. The Committee is also charged with ensuring that policies and practices are in place to facilitate the development of the Company’s management talent, ensure management succession and enhance the Company’s corporate governance and social responsibility.

109

 

A. Guiding Philosophy and Objectives:

The Compensation Committee’s guiding philosophy is to attract and retain highly qualified executives, to motivate them to maximize long-term shareholder value while balancing both short-term and long-term objectives, and to pay for performance. The following objectives serve as guiding principles for all compensation decisions:

Provide reasonable levels of total compensation that will enable the Company to attract, retain, and motivate high caliber executives who are capable of optimizing and maintaining the Company’s performance for the benefit of its shareholders.

Maintain executive compensation that is fair and consistent with the Company’s size and the compensation practices of the financial services industry.

Provide compensation plans that align with the objective of achieving the mission of being an economic anchor for the communities we serve by providing financial options and banking solutions consistent with quality experiences for every customer, one customer at a time.

Align performance bonus opportunities with long-term shareholder interests by making the payment of performance bonuses dependent on the Company’s performance with respect to Return on Assets (“ROA”).

Provide an incentive for personal performance by allocation of discretionary additional bonus opportunities dependent on the executive’s individual performance.

B. Responsibility of the Compensation Committee:

The primary responsibility of the Compensation Committee is to aid the Board in discharging its duties by recommending to the full Board the compensation of the Company’s Chief Executive Officer and other named executive officers of the Company.

C. Role of Executive Officers:

The Chief Executive Officer may attend the meetings of the Compensation Committee to discuss executive performance and compensation. The Executive Vice-President attends each meeting of the Compensation Committee and presents his insights and suggestions. The Executive Vice-President and Chief Financial Officer each provide information and analysis to the Compensation Committee that is used in determining the named executive officers’ compensation.

D. Consultants, Experts and/or Other Advisors:

The Compensation Committee has been authorized by the Board of Directors to engage consultants, experts, and/or other advisors that are knowledgeable regarding compensation practices within the financial services industry. The hiring of such consultants is at the discretion of the Committee. The Committee did not engage any consultants in 2019.

E. Factors used to Determine Compensation:   

The Compensation Committee’s considerations consist of, but are not limited to, analysis of the following factors: financial performance of the Company, including ROA, return on equity, and management of assets, liabilities, capital and risk. Additionally, the Compensation Committee uses annual compensation surveys to compare the compensation of positions in similar financial institutions of comparable asset size. Specifically, the Bank Administration Institute (“BAI”) Bank Cash Compensation Survey, which includes compensation data obtained from banks with assets between $500 million and $1 billion in a region that includes Alabama, Arkansas, Iowa, Kansas, Kentucky, Louisiana, Minnesota, Mississippi, Missouri, Nebraska, North Dakota, Ohio, Oklahoma, South Dakota and Tennessee and the Mississippi Bankers Association (“MBA”) Salary Survey, which includes compensation data obtained from banks in Mississippi with assets between $500 million and $1 billion, are used as reference material in evaluating the compensation of the named executive officers; however, the Company does not benchmark compensation to any specific company or companies. The Company does not have access to the identity of the specific companies included in these surveys.

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In determining total compensation, the Committee also considers the performance of the individual named executive officers in areas such as: the scope of responsibility of the executive; leadership within the Company, the community and the financial services industry; achievement of work goals; and whether the Company, under the executive’s leadership, has been a good corporate citizen while enhancing shareholder value.

All of these factors are considered in the context of the complexity and the difficulty of managing business risks in the prevailing economic conditions and regulatory environment. The analysis is conducted with respect to each of the named executive officers, including the Chief Executive Officer.

F. Compensation Components:

The named executive officers’ total compensation package includes several components. The Company rewards current performance and achievement of short-term goals primarily through salaries and bonuses. Other deferred compensation elements, including the Executive Supplemental Income Plan and Deferred Compensation Plan, are designed to meet long-term objectives including retaining high-performing executives and to plan for management succession as well as to reward loyalty.

Salaries

Salaries are the foundation of each named executive officer’s total compensation package and are normally the largest single component. Salary is the only guaranteed cash payment a named executive officer receives. The Company’s goal is to provide an assured level of cash compensation in the form of salary to attract and retain high caliber executives. Job specific knowledge and experience as well as leadership ability are recognized with salary.

In establishing the salary of the Chief Executive Officer for 2019, the Committee primarily considered Mr. Swetman’s performance and the performance of the Company during 2018 and the compensation levels of chief executive officers of comparable financial institutions. In considering the performance of the Company, the Committee considered the Company’s ROA, the change in problem assets and asset growth, but utilized no objective criteria. The Committee utilized asset size peer group compensation data as provided by the MBA and the BAI.

For other named executive officers, the Committee’s recommendation concerning salaries was based upon the compensation levels of executive officers of comparable financial institutions, the performance of the Company during 2018 and the individual performance of these named executive officers. The performance of the Company for purposes of establishing salaries was evaluated based on ROA. Individual performance was measured using criteria such as level of job responsibility, achievement of work goals and management skills. Among the goals considered was the reduction of problem assets. The Committee also considered asset size peer group compensation data as provided by the MBA and BAI for executive officers with similar duties and responsibilities.

12

Bonuses

The Compensation Committee awards performance bonuses based upon pre-determined performance objectives in accordance with The Peoples Bank Bonus Plan (“The Bonus Plan”). Performance bonuses are generally the other cash component paid to named executive officers on an annual basis and may be determined by The Bonus Plan. The Chief Executive Officer and all other named executive officers are eligible to receive a bonus which is based on the financial performance of the Company. The specific formula and pre-determined goals under The Bonus Plan were established by the Compensation Committee using the Company’s ROA. The performance bonus calculation, which is approved by the Compensation Committee, allows the named executive officer to earn up to a maximum percentage of their salary on established ROA targets. The targets and bonus calculations as a percentage of salary and targets are:

  

Base

  

Base + 1

  

Base + 2

  

Base + 3

  

Maximum

 

ROA Target

  .670%  .800%  .925%  1.050%  1.175%
                     

Chief Executive Officer

  15.000%  18.750%  22.500%  26.250%  30.000%

 

                    

Executive Vice-President

  12.500%  15.630%  18.750%  21.880%  25.000%

 

                    

Other Named Executive Officer

  10.000%  12.500%  15.000%  17.500%  20.000%

The Compensation Committee may, at its discretion, also recommend to the Board that the executive officers receive an additional bonus which is determined on a subjective basis. If this additional discretionary bonus is recommended, the Committee documents its actions in the minutes of their committee meetings. No performance based or discretionary bonuses were awarded to executive officers for 2019 due to the performance of the Company.

Executive Supplemental Income Plan

The Company maintains an Executive Supplemental Income Plan (“ESI”) which provides executives with salary continuation benefits upon their retirement, or death benefits to their named beneficiary in the event of their death. Executives of the Company and the Bank are selected to participate in the plan at the discretion of the Board of Directors. All named executive officers of the Company have been selected to participate in the plan. ESI benefits are based upon position and salary of the named executive officer at retirement, disability or death. Normal retirement benefits under the plan are equal to 67% of salary for the Chief Executive Officer, 58% of salary for the Executive Vice-President and 50% of salary for the other named executive officer at the time of normal retirement and are payable monthly over a period of 15 years. The ESI is administered by BOLI Portfolio Strategies, Inc., who also provide guidance to the Company relating to the valuation method and assumptions.

The ESI was established in 1988, at which time Mr. Swetman became a participant. Miss Wood and Mr. Fulmer became participants after their date of hire at the discretion of the Board.

Benefits are also available in the event of death, disability or early retirement. Under early retirement provisions, if separation from service occurs on or after the early retirement date and prior to the normal retirement date, the Company will pay the named executive officer a reduced benefit. The annual benefit set forth for normal retirement will be reduced by one-half percent (0.5%) for each month or partial month between separation from service and the normal retirement date. The benefit will be paid monthly over a period of 15 years. Benefits will commence on the last day of the month following the named executive officer’s separation from service. The early retirement date means the date the named executive officer attains at least age 55, has at least 15 years of employment at the Company, and has participated in this plan for a minimum of five years. As of December 31, 2019, Miss Wood and Mr. Fulmer are the only named executive officers eligible to receive this benefit. The normal retirement date means the date the named executive officer attains age 65.

If separation from service occurs prior to the early retirement date or prior to the normal retirement date, the Company will pay the named executive officer his or her executive benefit accrual balance as of his or her separation from service. The benefit will be paid in a single lump-sum within 60 days of separation from service.

13

If a named executive officer becomes disabled prior to the normal retirement date, the Company will pay the named executive officer his or her annual benefit as defined under normal retirement. The benefit will begin the last day of the month commencing with the month following the named executive officer’s normal retirement date and the benefits will be paid monthly over a period of 15 years.

If the named executive officer dies prior to early retirement, normal retirement or disability, the named executive officer’s named beneficiary is entitled to full benefits under the ESI. If the named executive officer dies while receiving benefits, the named beneficiary is entitled to the remainder of any unpaid benefits.

Upon a change of control prior to separation from service, the Company will pay the named executive officer his or her annual benefit as defined under normal retirement. The benefit will begin the last day of the month commencing with the month following the named executive officer’s normal retirement date, or, for named executive officers who have already attained their normal retirement date, their separation from service, and the benefits will be paid monthly over a period of 15 years.

Each named executive officer’s agreement under the ESI may be terminated by the Company. In the event the named executive officer’s agreement under the ESI is terminated, the Company will pay the named executive officer his or her executive accrual balance as of the termination of the agreement, or, if a change of control has occurred, the normal retirement benefit. The benefit will begin on the first date allowable under the ESI and the benefit will be paid over a period of 15 years, or, in some special circumstances, paid in one lump sum.

If any amount is required to be included in the income of a named executive officer due to a failure of his or her ESI agreement to meet the requirements of Section 409A of the Internal Revenue Code, the named executive officer may petition the plan administrator for a distribution of that portion of his or her executive benefit accrual that is required to be included in the named executive officer’s income. Upon the grant of such a petition, which will not be unreasonably withheld, the Company will distribute to the named executive officer an amount equal to the portion of the executive benefit accrual required to be included in his or her income, which amount cannot exceed the named executive officer’s unpaid executive benefit accrual. Any distribution will affect and reduce the named executive officer’s benefits to be paid under his or her ESI agreement.

The benefits will be paid out of the general assets of the Company. The Company has elected to purchase life insurance contracts, more specifically Bank Owned Life Insurance (“BOLI”), each of which it may use as a source to fund these future benefits. The Company is the owner and beneficiary of these life insurance policies, which are a general asset of the Company.

Deferred Compensation Plan

The Company maintains a Deferred Compensation Plan for those executives of the Bank holding the title of vice-president, senior vice-president or executive vice-president and approved for participation in the plan by the Board of Directors. Except for the Chief Executive Officer, all named executive officers participated in the plan in 2019. The plan provides each named executive officer a fixed benefit upon his or her early retirement, normal retirement or disability, or a death benefit to a named beneficiary in the event of the named executive officer’s death. The benefit under the plan is $100,000, payable monthly over a 15 year period, upon the named executive officer’s early retirement, normal retirement or disability and, in the event of a named executive officer’s death, the benefits will be paid to his or her beneficiary. Should the named executive officer separate from service prior to his or her early retirement, normal retirement, disability or death, he or she forfeits all benefits under the plan. In addition, if within three years following his or her separation from service, a named executive officer becomes engaged in the banking business within a certain geographic area around the Company, the named executive officer will forfeit all benefits under the plan.

14

The Company has purchased life insurance contracts which it may use as a source to fund these future benefits. The Company is the owner and beneficiary of these life insurance policies, which is a general asset of the Company.

The Deferred Compensation Plan was established in 1992, at which time Miss Wood became a participant. Mr. Fulmer became a participant upon his promotion to vice-president of the Bank.

If separation from service occurs prior to a named executive officer’s normal retirement date, the named executive officer will be entitled to full benefits provided he or she has met the early retirement eligibility. The early retirement date means the first day of any month coincident with or following the month in which the named executive officer attains at least age 55 and has at least 10 years of employment at the Company. The normal retirement date means the date the named executive officer attains age 65. As of December 31, 2019, Miss Wood and Mr. Fulmer are the only named executive officers eligible to receive benefits under the Deferred Compensation Plan.

If a named executive officer becomes disabled, he or she is entitled to full benefits under the Deferred Compensation Plan.

If the named executive officer dies prior to early retirement, normal retirement or disability, the named executive officer’s named beneficiary is entitled to full benefits under the Deferred Compensation Plan. If the named executive officer dies while receiving benefits, the named beneficiary is entitled to the remainder of any unpaid benefits.

In the event of a change of control, unless the Deferred Compensation Plan is terminated by the transferee, purchaser or successor entity within 120 days of the change of control, no named executive officer will be entitled to a distribution under this plan as a result of the change in control. If the Deferred Compensation Plan is terminated within 120 days of a change of control, then each named executive officer will become immediately eligible to receive the present value of his or her benefits under this plan. In addition, in the event the Deferred Compensation Plan is continued but a named executive officer is involuntarily terminated within 180 days of a change of control, the terminated named executive officer will be eligible to receive his or her benefits under this plan. Such benefits will be calculated by taking the present value of the benefits provided and such benefits will be paid in a lump sum within 180 days of the change in control.

Split-Dollar Agreement

The Company owns endorsement split-dollar policies, of which the Bank is the owner and beneficiary, which provide a guaranteed death benefit of $150,000 to the Chief Executive Officer’s beneficiaries.

Employee Stock Ownership Plan

The Company maintains an Employee Stock Ownership Plan covering all eligible employees of the Company. The Board determines the total contribution to the Plan, which is allocated to all participants based on their compensation. The Plan was frozen to further contributions and eligibility effective January 1, 2019.

401(k) Plan

The Company maintains a 401(k) Plan in which eligible employees of the Company may choose to participate. The Board determines the formula for the matching contribution to the Plan, which is currently 75% of the employee’s contribution (up to 6% of compensation).

15

G. Accounting and Tax Treatment: 

While the Compensation Committee considers the accounting and tax implications in the design of the compensation program, these have not had a significant impact in their decision-making process.

H. Shareholder Approval of Compensation of Named Executive Officers:

At our 2019 annual meeting of shareholders, the Company held its third advisory (non-binding) vote on the compensation of the named executive officers. A majority of our shareholders voted in favor of the resolution approving the 2018 compensation of the named executive officers. The Compensation Committee considered these shareholders’ votes in determining the 2019 compensation of the named executive officers.

Shareholders will be provided their next opportunity to cast an advisory (non-binding) vote on the compensation of the named executive officers at the 2022 annual meeting of shareholders.

There are no employment contracts with the executive officers.

Summary Compensation Table

The Summary Compensation Table below displays the total compensation awarded to, earned by or paid to the named executive officers for 2019 and 2018.

           

All Other

     

Name and

          

Compensation

     

Principal Position

Year

 

Salary

  Bonus   (1)  Total 
                  

Chevis C. Swetman

2019

 $280,500  $   $12,600  $293,100 

President and Chief Executive Officer

2018

  276,058       12,375   288,433 
                  

A. Wes Fulmer

2019

  173,880       7,825   181,705 

Executive Vice-President

2018

  169,131       7,611   176,742 
                  

Lauri A. Wood

2019

  148,706       7,043   155,749 

Chief Financial Officer

2018

  142,987       6,785   149,772 

(1) Includes contributions and allocations pursuant to the 401(k) Plan.

16

Estimated Payments from the Executive Supplemental Income Plan

The table below indicates the amount of compensation payable to each named executive officer under the Executive Supplemental Income Plan, as applicable upon different termination events. The amounts shown assume a termination date of December 31, 2019 and present total amounts for each scenario.

Termination Event

     

Early Termination

  

Early Retirement

  

Disability

  

Change in Control

  

Pre-Retirement Death Benefit

 

Method of Payment (2)

     

Lump Sum Benefit

Amount Payable at

Separation From

Service

  

Annual Benefit

Amount Payable At

Separation from

Service

  

Annual Benefit

Amount Payable at

Normal Retirement

Age

  

Annual Benefit

Amount Payable at

Normal Retirement

Age

  

Annual Benefit

 

Name and Principal

Position

 

Benefit

Level (1)

  

Vesting

  

Based On Accrual

  

Vesting

  

Based On Benefit

  

Vesting

  

Based On Benefit

  

Vesting

  

Based On Benefit

  

Based On Benefit

 

Chevis C. Swetman

 $187,935      $       $    100% $187,935   100% $187,935  $187,935 

President & Chief Executive Officer

                                        
                                         

A. Wes Fulmer

  100,850           40.60%  70,595   100%  100,850   100%  100,850   100,850 

Executive Vice-President

                                        
                                         

Lauri A. Wood

  74,353           28.50%  42,381   100%  74,353   100%  74,353   74,353 

Chief Financial Officer

                                        

(1)Based on 67%, 58% or 50% of current compensation for the Chief Executive Officer, Executive Vice-President and other named executive officer, respectively.

(2) The annual benefit amount will be distributed in 12 equal monthly installments for 15 years for a total of 180 monthly payments.

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Estimated Payments from the Deferred Compensation Plan

The table below indicates the amount of compensation payable to each named executive officer under the Deferred Compensation Plan, as applicable upon different termination events. The amounts shown assume a termination date of December 31, 2019 and present total amounts for each scenario.

Termination Event

     

Early Termination

  

Early Retirement

  

Disability

  

Change in Control

  

Pre-Retirement Death Benefit

 

Method of Payment (2)

             

Total Benefit

Amount Payable at

Separation from

Service

  

Total Benefit

Amount Payable at

Normal Retirement

Age

  

Lump Sum Benefit

Amount Payable at

Separation From

Service

  

Total Benefit

 
  

Benefit Level (1)

  

Vesting

  

Based On Accrual

  

Vesting

  

Based On Benefit

  

Vesting

  

Based On Benefit

  

Vesting

  

Based On Accrual

  

Based On Benefit

 

A. Wes Fulmer

 $100,000      $    100% $100,000   100% $100,000   100% $51,492  $100,000 

Executive Vice-President

                                        
                                         

Lauri A. Wood

  100,000           100%  100,000   100%  100,000   100%  44,802   100,000 

Chief Financial Officer

                                        

(1) The benefit is the total benefit.

(2) The total benefit will be distributed in 12 equal monthly installments for 15 years for a total of 180 monthly payments.

Directors' Compensation

During 2019, directors who are employees of the Bank did not receive any compensation for serving on the Board of the Bank or the Company or on any Board committee. All non-employee directors received an annual retainer of $3,500. Non-employee directors additionally receive $1,000 per board meeting attended and $300 per committee meeting attended. The chairman of the Audit Committee received $500 per audit committee meeting attended. The chairman of all other committees received $400 per committee meeting attended.

The Company offers a Directors’ Deferred Income Plan whereby directors of the Company and the Bank are given an opportunity to defer receipt of their annual director’s fees. For those who choose to participate, benefits are payable monthly for 10 years beginning on the first day of the month following the later of the director’s normal retirement age or separation from service. Normal retirement age is 65. The amount of the benefit will vary depending on the fees the director has deferred and the length of time the fees have been deferred. Interest on deferred fees accrues at an annual rate of 10%, compounded annually. After payments have commenced, interest accrues at an annual rate of 7.50%, compounded monthly. In the event of the director’s death, benefits are payable to the director’s named beneficiary. The Company has purchased life insurance contracts which it may use as a source to fund these future benefits. The Company is the owner and beneficiary of these life insurance policies, which are a general asset of the Company.

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The Company also offers an Outside Directors’ Supplemental Income Plan to provide a benefit to its non-employee directors. The benefit is based upon the age of the Outside Director upon his appointment to the board. Directors Drew Allen and Dan Magruder are entitled to receive $5,000 annually for 10 years, Director Rex E. Kelly and George J. Sliman, III are entitled to receive $4,000 annually for 10 years and Director Jeffrey H. O’Keefe is entitled to receive $6,000 annually for 10 years. The benefit is payable upon the later of the Outside Director’s attainment of age sixty-five or cessation of service as a director. An Outside Director must serve as an Outside Director until the earlier of his death or 10 consecutive years as an Outside Director to be entitled to any benefit. In the event of the death of the Outside Director, their beneficiary shall receive a death benefit totaling the remainder of benefits due the Outside Director. The death benefit will be paid in a single lump sum within 90 days following the Outside Director’s death. The Company has purchased life insurance contracts which it may use as a source to fund these future benefits. The Company is the owner and beneficiary of these life insurance policies, which are a general asset of the Company.

Director Compensation Table

The Director Compensation Table below presents information on fees earned or paid to directors in 2019.

Name

 

Fees Earned or

Paid In Cash

 
     

Drew Allen

 $27,500 
     

Rex E. Kelly

  29,100 
     

Dan Magruder

  27,200 
     

Jeffrey H. O'Keefe

  29,900 
     

George J. Sliman, III

  27,500 

VII. Transactions withRelated Parties

In the ordinary course of business, the Company, through its bank subsidiary, extends loans in the ordinary course of business to certain officers and directors and their personal business interests at, in the opinion of Management, the same terms including interest rates and collateral, as those prevailing at the same time for comparable loans of similar credit risk with persons not related to the Company or its subsidiaries. These loans, which are subject to approval by the Company’s Board of Directors, do not involve more than normal risk of collectability and do not include other unfavorable features. Other than these transactions, there were no material transactions exceeding $120,000 with any such persons during the years ended December 31, 2019 and 2018.

VIII. Delinquent Section 16(a) Reports

Directors, executive officers of the Company and holders of more than 10 percent of the Company’s outstanding shares are required to file reports under Section 16 of the Securities Exchange Act of 1934. Federalregulations require disclosure of any failures to file these reports on a timely basis. Based solely upon a review of Forms 3, 4 and 5 furnished to the Company, the Company believes that during 2019 its officers, directors and greater than 10 percent beneficial owners complied with all filing requirements, except that the Company recently learned that Mr. Dan Magruder inadvertently failed to timely report one transaction completed on December 31, 2018. Mr. Magruder reported this transaction on a Form 4 filed on February 14, 2020.

19

IX.Executive Officers

The following sets forth certain information with respect to the executive officers of the Company who are not also directors as of December 31, 2019:

Name (Age)

Position

A. Wes Fulmer (60)

Executive Vice-President, Peoples Financial Corporation,  since 2006; Director, The Peoples Bank since 2011; Executive Vice-President, The Peoples Bank, since 2006

Lauri A. Wood (58) 

Chief Financial Officer and Controller, Peoples Financial Corporation, since 1994; Senior Vice-President/Cashier, The Peoples Bank, since 1996

Ann F. Guice (72)

First Vice-President, Peoples Financial Corporation, since 2015; Second Vice-President, Peoples Financial Corporation, 2013 - 2015; Vice-President and Secretary, Peoples Financial Corporation, 2006 - 2012; Senior Vice-President, The Peoples Bank, since 2006

J. Patrick Wild (57)

Second Vice-President, Peoples Financial Corporation, since 2015; Vice-President and Secretary, Peoples Financial Corporation,  2013 - 2015; Vice-President, Peoples Financial Corporation, 2009 -  2012; Senior Vice-President, The Peoples Bank, since 2008

Evelyn R. Herrington (65)

Vice-President and Secretary, Peoples Financial Corporation, since 2015; Vice-President, Peoples Financial Corporation, 2011 - 2015; Senior Vice-President, The Peoples Bank, since 2011

X. Audit Committee Report

The Board of Directors has established an Audit Committee, whose responsibilities are set forth in the Audit Committee Charter. All members of the Audit Committee are deemed to be independent, as such term is defined by OTCQX. The Audit Committee oversees the operation of the Company’s Audit Department. The Audit Committee also periodically meets with the independent public accountants for the Company and its subsidiaries and makes recommendations to the Board of Directors concerning any matters related to the independent public accountants.

The Audit Committee has reviewed and discussed the audited financial statements with Management. The Audit Committee has also discussed with the independent auditors the matters required to be discussed by the applicable requirements of the Public Company Accounting Oversight Board. The Audit Committee has discussed with the independent auditors the auditors’ independence and has received the written disclosures and the letter from the independent auditors required by applicable requirements of the Public Company Accounting Oversight Board regarding the independent auditor’s communication with the Audit Committee concerning independence. The Audit Committee has considered whether the independent auditors’ provision of non-audit services is compatible with maintaining the auditors’ independence.

20

The Audit Committee has discussed with Management and the independent auditors the process used for certifications by the Company’s chief executive officer and chief financial officer which are required for certain periodic filings by the Company with the SEC. The Board of Directors maintains an Audit Committee Charter, which meets the requirements of the Sarbanes-Oxley Act of 2002, and rules promulgated by the SEC.

Based upon the reviews and discussions with Management and the independent auditors as referenced above, the Audit Committee has recommended to the Board of Directors that the audited financial statements be included in the Company’s Annual Report on Form 10-K for the fiscal year ended December 31, 2019 for filing with the SEC.

This report is presented by the Audit Committee, consisting of the following persons:

Drew Allen, ChairmanDan MagruderRex E. KellyJeffrey H. O’KeefeGeorge J. Sliman, III

XI. Independent Accountants’ Fees

The Company’s Audit and Non-Audit Service Pre-Approval Policy (the “Policy”) stipulates that all services provided by the independent accountants are subject to specific pre-approval by the Audit Committee. During 2019, the Company was in compliance with this Policy.

The table below sets forth the aggregate fees billed by Porter Keadle Moore, LLC (“PKM”), and Wipfli LLP (“Wipfli”), as successor to PKM (the “Combined Firm”), for the years ended December 31, 2019 and 2018 for professional services rendered for: Audit Fees, Audit-Related Fees and Tax Fees. As disclosed in section II Item 2 of this Proxy Statement, PKM combined its practice with Wipfli, effective October 1, 2019. Audit Fees include aggregate fees billed for professional services rendered by the Combined Firm for the audit of the Company’s annual consolidated financial statements for the years ended December 31, 2019 and 2018, a review of the annual report on Form 10-K and limited reviews of quarterly condensed consolidated financial statements included in periodic reports filed with the SEC during 2019 and 2018, including out of pocket expenses. Audit-Related Fees include fees billed for professional services rendered by the Combined Firm during the years ended December 31, 2019 and 2018, which relate to the audit of the Company’s employee benefit plans for the years ended December 31, 2018 and 2017. Tax Fees include the aggregate fees billed for tax services rendered by the Combined Firm during the year ended December 31, 2018. These services consisted of tax consultation services for 2018. There were no other fees paid to the Combined Firm during 2019 and 2018.

  

Audit Fees

  

Audit-Related Fees

  

Tax Fees

  

Total Fees

 

2019

 $189,500  $25,500  $   $215,000 

2018

  184,550   21,000   652   206,202 

21

XII.V. Proposals of Shareholders

 

In order for a shareholder proposal to be included in a Proxy Statement and form of Proxy prepared by the Board of Directors for the Annual Meeting, it must meet the requirements of Rule 14a-8 ofunder the Securities Exchange Act of 1934 and be received at the principal executive offices of the Company not less than 120 days in advance of the first anniversary of the date on which the previous year’s Proxy Statement and form of Proxy were mailed to shareholders. Thus, a shareholder proposal must behave been received on or before November 16, 2020 in order to be included in the Proxy Statement and form of Proxy for the 2021 annual meeting.Annual Meeting.

 

In accordance with the Company’s by-laws,Bylaws, as amended, shareholders may make proposals for consideration at the annual meetingAnnual Meeting by delivering their written proposalgiving timely notice thereof in writing to the Company’s PresidentSecretary of the Company. To be timely, a shareholder’s notice must be delivered to or mailed and received at the principal executive offices of the Company not less than 1490 days ornor more than 50120 days prior to the 2020 annual meeting. Ifdate of the Company does not give at least 21Annual Meeting; provided, however, that if fewer than 100 days’ notice or prior public disclosure of the date of the meeting is given or made to shareholders, are allowednotice by the shareholders to make proposals by mailingbe timely must be so delivered or delivering their proposal to the Presidentreceived not later than the close of business on the seventh10th day following the earlier of (i) the day on which thesuch notice of the date of such meeting is mailed.was mailed or (ii) the day on which prior public disclosure was made. A shareholder’s notice to the Secretary shall set forth as to each matter the shareholder proposes to bring before a meeting of shareholders (i) a brief description of the business desired to be brought before the meeting and the reasons for conducting such business at the meeting, (ii) the name and address, as they appear on the Company’s books, of the shareholder proposing such business and any other shareholders known by such shareholder to be supporting such proposal, (iii) the class and number of shares of the Company which are beneficially owned by such shareholder on the date of such shareholder’s notice and by any other shareholders known by such shareholder to be supporting such proposal on the date of such shareholder’s notice, and (iv) any material interest of the shareholder in such proposal.

 

 

 

BY ORDER OF THE BOARD OF DIRECTORS

/s/ Chevis C. Swetman

Chevis C. Swetman
Chairman

 

2210

Exhibit “A”

PROPOSED AMENDMENTS TO ARTICLES OF INCORPORATION

PEOPLES FINANCIAL CORPORATION

Now Therefore, Be it

Resolved: That the Articles of Incorporation of Peoples Financial Corporation shall be amended by adding a new Article ELEVENTH to read as follows:

ELEVENTH:     The right to cumulate votes in the election of directors shall not exist with respect to shares of stock of the Corporation.

Resolved Further: That the Articles of Incorporation of Peoples Financial Corporation shall be amended by adding a new Article TWELFTH to read as follows:

TWELFTH:

(a) A director shall not be liable to the Corporation or its shareholders for money damages for any action taken, or any failure to take any action, as a director, except liability for: (i) the amount of financial benefit received by a director to which he is not entitled; (ii) an intentional infliction of harm on the Corporation or its shareholders; (iii) a violation of Section 79-4-8.33 of Mississippi Code of 1972, as amended; or (iv) an intentional violation of criminal law.

(b) Subject to the provisions of this ARTICLE TWELFTH, the Corporation shall indemnify any person who was or is a party, or is threatened to be made a party, to any threatened, pending or completed claim, action, suit or proceeding, whether civil, criminal, administrative or investigative, including appeals (including any action by or in the right of the Corporation) (“Proceeding”), by reason of the fact that he or she is or was a director, officer, employee or agent of the Corporation, or is or was serving at the request of the Corporation as a director, officer, partner, employee or agent of another Corporation, partnership, joint venture, trust or other enterprise, against expenses (including attorneys’ fees), judgments, fines and amounts paid in settlement actually and reasonably incurred by him or her in connection with such a Proceeding: (A) to the fullest extent permitted by the Mississippi Business Corporation Act in effect from time to time (the "Act") and (B) despite the fact that such person has failed to meet the standard of conduct set forth in Miss. Code Ann. § 81-5-105 (1972, as amended), or would be adjudged liable to the Corporation in connection with a Proceeding by or in the right of the Corporation. Any indemnification under this ARTICLE TWELFTH shall be made by the Corporation only as authorized in the specific case upon a determination that indemnification of the director, officer, employee or agent is proper in the circumstances because he or she has met the applicable standard of conduct set forth in Sections (a) and (b) of this ARTICLE TWELFTH, such determination to be made (i) by the Board of Directors by majority vote of a quorum consisting of directors not at the time parties to the Proceeding, (ii) if a quorum cannot be obtained under (i), by majority vote of a committee duly designated by the Board of Directors (in which designation directors who are parties may participate), consisting of two or more directors not at the time parties to the Proceeding, (iii) by special legal counsel (a) selected by the Board of Directors or its committee in the manner prescribed in (i) or (ii) or (b) if a quorum of the Board of Directors cannot be obtained under (i) and a committee cannot be designated under (ii), selected by majority vote of the full Board of Directors (in which selection directors who are parties may participate), (iv) by the shareholders (but shares owned by or voted under the control of directors who are at the time parties to the Proceeding may not be voted on the determination) or (v) by a court.


(c) The Corporation upon request shall pay or reimburse any person who was or is a party, or is threatened to be made a party, to any Proceeding by reason of the fact that he or she is or was a director, officer, employee or agent of the Corporation, or is or was serving at the request of the Corporation as a director, officer, partner, employee or agent of another corporation, partnership, joint venture, trust or other enterprise, for his or her reasonable expenses (including legal fees) in advance of final disposition of the Proceeding as long as (1) such person furnishes the Corporation a written undertaking, executed personally or on his or her behalf, to repay the advance if it is ultimately determined by a judgment or other final adjudication that his or her acts or omissions did violate the applicable standard of conduct set forth in Section (a) or (b) of this ARTICLE TWELFTH, which undertaking must be an unlimited general obligation of such person, and which shall be accepted by the Corporation without reference to final ability to make repayment or to collateral and (2) a determination is made by any of the persons described in (i) through (iv) of Section (b) of this ARTICLE TWELFTH that the facts then known to those making the determination would not preclude indemnification under this ARTICLE TWELFTH. Such request need not be accompanied by the affirmation otherwise required by the Act.

(d) The foregoing right of indemnification or reimbursement shall not be exclusive of other rights to which such persons may be entitled as a matter of law.

(e) The Board of Directors or shareholders of the Corporation may adopt a policy for the indemnification of directors, officers, employees and agents of the Corporation, as they from time to time see necessary or prudent in the best interest of the Corporation.

(f) The Corporation may, upon the affirmative vote of a majority of its Board of Directors, purchase insurance for the purpose of indemnifying individuals to the extent that such indemnification is allowed in the preceding paragraphs. Such insurance may, but need not be, for the benefit of all directors, officers, or employees.

(g) The invalidity or unenforceability of any provision of this ARTICLE TWELFTH shall not in any way affect the remaining provisions hereof, which shall continue in full force and effect. Neither the amendment nor repeal of this ARTICLE TWELFTH, nor the adoption or amendment of any other provision of the Corporation's Bylaws or the Articles of Incorporation inconsistent with this ARTICLE TWELFTH, shall apply to or affect in any respect the applicability of this ARTICLE TWELFTH with respect to any act or failure to act which occurred prior to such amendment, repeal or adoption.


img004.jpg

 

PROXY FOR 202021 ANNUALSPECIAL MEETING OF SHAREHOLDERS

April 22, 2020MARCH 10, 2021

 

The undersigned hereby appoint Chevis C. Swetman, the true and lawful attorney-in-fact for the undersigned, with full power of substitution, to vote as proxy for the undersigned at the Annuala Special Meeting of Shareholders of Peoples Financial Corporation (the “Company”) to be held at The Swetman Building at The Peoples Bank, Suite 204, 727 Howard Avenue, Biloxi, Mississippi, 39530, at 6:30 P.M., local time, on April 22, 2020,March 10, 2021, and at any and all adjournments thereof, the number of shares which the undersigned would be entitled to vote if then personally present, for the following purposes:

 

Item 1.

ElectionTo amend the Articles of Incorporation of the following five persons asCompany to eliminate cumulative voting in the election of directors.

For ☐          Against ☐               Abstain ☐          

Item 2.

To amend the Articles of Incorporation of the Company to add exculpatory and indemnification provisions for directors forand officers of the Company.

(INSTRUCTIONS: AUTHORITY TO VOTE FOR ANY NOMINEE MAY BE WITHHELD BY LINING THROUGH OR OTHERWISE STRIKING OUT THE NAME OF ANY NOMINEE.)
Ronald G. Barnes ☐Padrick D. Dennis ☐Jeffrey H. O’Keefe ☐
George J. Sliman, III ☐Chevis C. Swetman ☐
For all nominees except as indicated ☐Against all nominees ☐

 

Item 2.Approval of the appointment of Wipfli LLP as the independent registered public accounting firm for the Company.
   For ☐                       Against ☐                    Abstain ☐

For ☐          Against ☐               Abstain ☐          

 

Item 3.

To approve the adjournment of the meeting, if necessary, to solicit additional proxies in the event that there are not sufficient votes at the time of the meeting to approve the above proposals.

For ☐          Against ☐               Abstain ☐

Item 4.To transact such other business as may properly come before the AnnualSpecial Meeting or any adjournments thereof.

For ☐                  Against ☐                    Abstain ☐

 

THIS PROXY, WHICH IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS OF THE COMPANY, WILL BE VOTED FOR“FOR” ITEMS 1, 2 ANDAND 3, UNLESS A CONTRARY DIRECTION IS INDICATED, IN WHICH CASE IT WILL BE VOTED AS DIRECTED. IF AUTHORITY IS GRANTED PURSUANT TO PROPOSAL 3 ABOVE, THE PROXY INTENDS TO VOTE ON ANY OTHER BUSINESS COMINGMATTERS DO COME BEFORE THE ANNUALSPECIAL MEETING AS TO WHICH THIS PROXY CONFERS DISCRETIONARY AUTHORITY, THIS PROXY WILL BE VOTED IN ACCORDANCE WITH THE DIRECTION OF A MAJORITY OF THE BOARD OF DIRECTORS OF THE COMPANY. YOU MAY REVOKE YOUR PROXY AT ANY TIME BEFORE IT IS VOTED AT THE SPECIAL MEETING.

 

Please date the Proxy and sign your name exactly as it appears on the stock records of the Company. When shares are held by joint tenants, both should sign. When signing as attorney, executor, administrator, trustee or guardian, please give full titles as such. If signed as a corporation or other entity, please sign in entity’s name by authorized person.

You may also access the proxy materials and vote your proxy online by using your 12 digit control number found below at

https://www.shareholderaccountingsoftware.com/tspweb/peoples/pxsignon.asp .

 

 ____________________________________________
Signature
____________________________________________
 Signature
  
 Signature
Date ____________ # of shares _________________